Roleplaying System for Tenders and Events of Ca'onja

The Roleplaying System for Tenders and Events of Ca'onja (ROSTEC) is a system for roleplaying in tenders and events related to Ca'onja. The system is inspired by the game mechanics of tabletop roleplaying games like Dungeons & Dragons.

In summary, this is what you simply need to do:
 * 1) Fill in and submit the Bidding Form per company privately.
 * 2) If your company wins the tender, read the monthly ROSTEC Report and act accordingly throughout the duration of the tender period.

For transparency, this website will be used to generate the numbers.

How It Works
There are three stages to ROSTEC: Bidding Stage, Management Stage and Completion Stage. The 3 stages are dependent on one another, so any actions conducted in one of the stage will also affect the other stages.

Bidding Stage
The Bidding Stage is where interested companies bid for tenders put up by any Ca'onjaian entities (e.g. Government Ministries, Companies, etc.). The bidding is performed by submitting the Bidding Form privately (i.e. sent via private message) within the stipulated time period. To encourage healthy competition, any bids submitted publicly may be disqualified per discretion by the Ca'onjaian entity. After the time period, all bids received will be publicly announced. The tender will then be awarded to one of the bids put forth.

There are currently three types of tenders: construction, operation and both combined. Only Construction Tenders are available.

The awarding of a tender is determined by a random number generator between 1 to 100 against your Bidding Score Range (BSR). Should there be only 1 bid for the tender, the tender is automatically awarded to the bidder. Should there be more than 1 bid, a number will be generated for each bid. If the number falls within the BSR, the bid goes to the next round. This is repeated until there is 1 winner for the tender.

Tender Sample
Tender Type: Construction

Project Title: A123 (Constructing a suspension bridge over a river)

Tender Duration: 36 months (January 2001 - January 2004)

Base Cost: $100 million

Bidding Period: 1 December 2000 - 14 December 2000

Bidding Form
See Components for details.

Bidding Score Range
The BSR of the bidding company ranges from 1 to the BSR Max, which can be any number between 2 to 100. The BSR Max is determined by according to first the Project Cost, then the preference stated on the Bidding Form and lastly by the Country Score rounded to the nearest figure. By default, the BSR Max is 50.

The calculation of the BSR Max according to the Project Cost is by the percentage of deviation from "Base Cost + 50%". Positive deviation decrease the BSR Max; negative deviation increase the BSR Max. Every 4% will increase or decrease the BSR Max by 1. For example, if "Base Cost + 50%" is $100 million and Project Cost is $140 million (i.e. +40% from "Base Cost + 50%"), the BSR Max will decrease by 10 from the default of 50. All figures will be rounded to the next figure according to the type of deviation (e.g. -1%, -2% and -3% will increase the BSR Max by 1; +1%, +2% and +3% will decrease the BSR Max by 1).

Management Stage
Once the tenders have been awarded, the Management Stage will commence. On the last week of every month during the tender period, a ROSTEC Report will be published on the Ca'onja forum board. A private message will also be sent to all tendered companies notifying the publishing of the Report.

The Report will detail a list of Events that had happened within the project site of the tendered company. The company must then take an action according to the events before the next Report. In most cases, the automatic deduction from the EPF will be considered an action taken by the company if there are sufficient funds in the EPF. Failure to take any action will result in a completion delay of 1 month. A completion delay of either 3 consecutive months or 6 cumulative months through inaction will result in the immediate termination of the tender and the company will be blacklisted from future tenders. The only exemption from this is an official announcement of inactivity made by the owner of the company (i.e. an announcement made by you). The affected tender will then be reopened for bidding.

There are 3 types of Events: Local, National and Special.
 * Local Events is an event that may happen within the project site for the month. A generated number between 1 to 100 will determine if a Local Event occurred. No Local Event will happen should the number falls outside of the range. If a Local Event is determined to happen, a generated number between 1 to 20 will determine its severity. Only 1 Local Event can happen per month through this method.
 * National Events are events that will affect all project sites in the affected region. For every National Event that occurred within the month, an additional Local Event will happen within the project site respective to the Severity Index range of the National Event.
 * Special Events are rare events that may happen within the project site for the month. Should it happen, its effect is determined by the type of Special Event that took place.

ROSTEC Report Sample
Country: Alphaland

Company: Alpha Building Company (AB Company)

Investment: Local Bravo Company (LB Company) (50%)

Project: A123 (Constructing a suspension bridge over a river)

Tender Period: January 2001 - January 2004 (0 months of delay)

Base Cost: $100 million

BSR: 1-50

Local Event

Numbers Generated: ESR-60, Severity-5

Event Happened: An improper excavation in preparation for a future road diversion caused a water pipe to burst, affecting water supply to the immediate communities.

Immediate Action Taken: $500,000 is required to cover for the repairs and damages cost. 50% of the cost will be covered by LB Company, while the other 50% ($250,000) will be withdrawn from the EPF.

National Event

Numbers Generated: Severity-4

Event Happened: An earthquake with an intensity of VII struck the region, causing a tree to collapse on a container office within the project site.

Immediate Action Taken: $100,000 is required to cover for the repairs and damages cost. After government deduction of 25%, 50% of the remaining cost will be covered by LB Company, while the other 50% ($37,500) will be withdrawn from the EPF.

Special Event

Numbers Generated: Number-9, Type-4, Explode-73

Event Happened: An unexploded bomb was discovered after the ground soil came loose due to the earthquake. Government authorities were called in to extract and dispose the bomb safely.

Immediate Action Taken: The government covered the removal cost.

Conclusion

Initial EPF: $50,000,000

EPF Top-Up: $0

Current EPF: $35,750,000

This Month Deduction: $287,500

Remaining EPF: $35,462,500

Overall Deduction: $14,537,000

Further Action Required: No further action required. AB Company may top-up the EPF if deemed necessary.

Completion Stage
Once the tender period ends, the actions taken by the tendered company will be used to calculate the Country Score. This score will affect the chance of the company winning future tenders put forth by Ca'onja by giving a temporary increase or decrease the BSR Max during the Bidding Stage. The default Country Score is 0. The Country Score is capped at minimum of -10 and maximum of +10.

There are two factors that will contribute to the Country Score: EPF Spending and Completion Delay.
 * EPF Spending: The Remaining EPF (including all EPF Top-Up) will be calculated against the Initial EPF. If the Remaining does not exceed the Initial, every 10% (rounded down to nearest 10%) will add +0.5 points to the Score. Likewise, if the Remaining exceed the Initial, every 10% (rounded down to the nearest 10%) will add -0.5 points to the Score.
 * Completion Delay: For every month of Completion Delay, 0.5 point will be deducted from the Score. If the Construction Delay results in a termination, a flat 5 points will be deducted from the Score instead. Completion Delays caused by National Events will not be counted.

In addition, before the new Scores are added to the Country Score, the new Scores will be deducted according to the level of investment to the local company. For example, a 50% investment and a new Score of +5 will only contribute +2.5 to the Country Score.

Company Name
The name of the company bidding for the tender. Blacklisted companies will not be allowed to participate in the bid.

Country
The country of origin of the bidding company. This is ensure that the Country Score is calculated into the bidding company's BSR. To prevent monopolisation, no country can have more than 40% of the active tenders.

Quality
The quality of the construction equipment, resources and management the bidding company intend to use and employ. This will adjust the project cost and the BSR according to the quality used. Higher quality will be costly but lowers the occurrence of Local Events.

Safety Measures
The level of safety measures the bidding company intend to implement. This will adjust the project cost and the Severity Index of the Local Event according to the quality used. More safety measures will be costly but yields lower intensity of the Local Event.

Investment
The level of investment the bidding company will be investing in local companies. This will primarily adjust the Repair Cost and the Country Score, though it may also adjust other factors. More investment poured into local companies will reduce the Repair Cost but will contribute less to the Country Score. Bidding companies can only work with 1 local company. Bidding companies may also choose not to invest in local companies.

the bidding company will get the first choice of its preferred local company. If it does not, the bidding company will then get its second choice, and so on. However, if a local company is chosen by 2 or more bidding companies, the bidding company with the highest level of investment will get its choice. Should there be a tie, all tied bidding companies will generate a number each from 1 to 100. The bidding company with the highest number gets its choice.

Events Preparedness Fund
Bidding companies must include an Events Preparedness Fund (EPF) into the bid. The EPF will be use to cover the Repair Cost, rounded up to the nearest dollar, caused by events that the tendered company must pay. Any remaining EPF at the end of the tender period can contribute to the Country Score.

Local Events

 * Glossary
 * Repair Cost: The amount requested to repair the damages caused by Local Events. The cost will be first deducted from the EPF. If there are insufficient EPF funds, the tendered company must top-up the EPF to pay for the repairs. Failure to do so repeatedly will eventually result in the termination of the tender.
 * Stop Work Order: For the following 1 month, all non-administrative work will stop in order to reinforce safety measures. No Local Events will happen during the month including those cause by National Events. Special Events may still occur.
 * Completion Delay: The Tender Period will be extended from 1 to 6 months, incurring additional costs to continue the project. Additional costs is calculated by the average project cost per month multiplied by the number of additional months. A number will be generated between 1 to 100, with 30% chance of 1-month delay (41-70), 20% chance of 3-month delay (71-90) and 10% chance of 6-month delay (91-100). This delay will not result in the termination of the tender unless no action is taken.

National Events
National Events are events that will affect all project sites of the affected region. For every National Event that occurred within the month, an additional Local Event will happen within the project site respective to the Severity Index range of the National Event. 25% of the Repair Cost will be covered by the Government, with the remaining 75% to be deducted from the EPF. Any Construction Delays caused by National Events will not be counted to the Country Score.

Earthquake and Tsunami
Damages caused by earthquakes and the accompanied tsunamis will be determined according to its intensity. The data by the USGS "ShakeMap" will be used as a point of reference. Discretion will be applied.

Tropical Cyclone
Damages caused by tropical cyclones will be determined according to its intensity. Data by the Severe Weather Information Centre and the Joint Typhoon Warning Center will be used as a point of reference. Discretion will be applied.

Special Events
A Special Event have a 10% chance (1-10 generated from 1 to 100) of happening per month. The type of event will be determined from the number generated from 1 to 4. At any point, the project can only experience no more than 1 Special Event within 3 months once a Special Event is issued.
 * [1] Corruption: A percentage of the EPF has been siphoned by someone either from the tendered company or the local company according to the level of investment. The percentage is determined by the number generated from 11 to 20. The project will then enter the Recovery Phase where, for up to the next 3 months, there is a 1 in 3 chance per month that some money will be recovered. If recovery is successful, 49% will be recovered with an additional percentage determined by the number generated from 1 to 25.
 * [2] Disease Outbreak: An endemic has occurred within the project site either due to internal or external factors. A 1-month Stop Work Order have a 1-in-10 chance to be enforced in the following month to contain the spread of the disease. If no Stop Work Order is issued, 5% of the EPF must be deducted to pay for the healthcare and cleanup cost or the project completion will be delayed by 1 month. This delay will not result in the termination of the tender.
 * [3] Labour Strike: The workers will go on strike for up to 3 months, delaying the completion of the project accordingly. The effects of the strike can be reduced by deducting 5% of the base project cost per month. This delay will not result in the termination of the tender.
 * [4] Unexploded Bomb: An unexploded bomb from the World War II has been discovered during an excavation or from natural means. The Government will fund for the removal cost. However, there is a 10% chance (1-10 generated from 1 to 100) that the bomb may explode, resulting in damages according to the Severity Intensity ranging between 1 to 10.

Update Log
Latest Update: 2018/Sep/20
 * 2018/Sep/20: Completion of ROSTEC V1.0
 * 2018/Sep/12: Drafting ROSTEC V1.0